Loadout is one system for everything that happens on your terrain: players book and pay online, you scan them in at the gate, marshals run live games that keep their own score, and every player builds a profile with XP, badges and a crew — so they come back to you instead of drifting off.
Looking to play? Book a session →Players book, log in and track their XP on game.loadout.be
Most terrains run on a phone that never stops ringing, a spreadsheet, a payment link, a WhatsApp group and a printed list at the gate. Loadout replaces all of it with one system — and adds the thing none of them can do: a reason for players to come back.
Your sessions go online with the spots left showing live. Players pick a slot, add rental gear and pay the way you decide per event — at the gate, a deposit, or in full. Confirmations and reminders go out on their own, in the player’s language.
Scan the booking QR on any phone at the gate. Marshals get their own view for check-in, teams and live games; you get the day’s roster, payments, no-shows and gear in one screen instead of five.
Every player keeps one Loadout profile — XP, badges, saved loadouts, friends, teams and leaderboards at every terrain they visit. Winning back a player who already knows you costs nothing.
You have three realistic options: a general-purpose booking tool, the phone and a spreadsheet, or a platform built for terrains. Here is what the third one gets you.
A generic booking tool understands appointments. Loadout understands fields, capacity per session, rental kits, waivers, marshals, teams and game formats — because that is all it was ever built for. Nothing to bend into shape, nothing to work around.
A booking tool takes an order and forgets the player. Loadout gives them a profile, XP, badges, friends and leaderboards across every connected terrain, so the player you won once keeps coming back. Nothing else on your shortlist does this.
Automatic reminders plus payment or a deposit at booking. Published sector data puts the two together at roughly half the no-shows — on a full weekend, that is a real number on your bank statement, not a feature bullet.
Airsoft, paintball, laser tag, sport camps, teambuildings, city games — across several fields and several locations, on one login, one calendar and one player base. Not a separate tool per activity that never talks to the others.
Marshals run one game per field with a timer, teams and live scores. Add IWG Industries objective nodes and your fields score themselves: objectives armed and captured live, players tracked near each node, an after-action report the moment the game ends. No booking system does that.
Built and supported in Belgium by IWG-IT, hosted in the EU, and fully Dutch, French, English and German — booking page, emails and the gate app. Starter is a percentage per booking, so it only costs you something when it has already earned you something.
Against what terrains actually run on today: a general-purpose booking tool, or the phone and a spreadsheet.
| Loadout | A general booking tool | Phone, paper & spreadsheet | |
|---|---|---|---|
| Made for | Airsoft, paintball, laser tag, camps, teambuildings, city games | Any business with a calendar | Whatever you can type into a sheet |
| Booking & payment | Live spots left; pay at the gate, a deposit or in full — set per event | Usually yes, on its own terms | Phone calls, DMs and bank transfers |
| No-shows | Automatic reminders plus payment at booking | Reminders, sometimes | Chased by hand, or written off |
| At the gate | QR scan on any phone, marshal accounts, live roster | Print the list | Names on paper, ticked off |
| Rental gear & extras | In the same checkout, stock and all | Rarely, and never as gear | Asked at the counter, if anyone remembers |
| Getting players back | XP, badges, leaderboards, friends and teams — one profile everywhere | A mailing list, at best | Your own memory |
| Running the game | Marshal console, live scores, smart objective nodes, after-action report | Not its job | Stopwatch and shouting |
| Languages | NL, FR, EN and DE — booking page, emails and gate app | Depends on the vendor | Whatever you speak that day |
| What it costs | A percentage per booking, or €99/month with everything in | A monthly fee, per user, whether it earns or not | “Free” — paid for with your evenings |
Judged on what actually decides a terrain’s revenue. If your current tool does something on this list better, we would genuinely like to hear it — the ROI calculator below runs on your numbers, not ours.
Every player carries one profile across every connected terrain — earning XP, unlocking badges and climbing global and per-terrain leaderboards. They add friends, form teams and see who’s playing nearby, so the community is what keeps them coming back.
Add IWG Industries objective nodes and beacons to your fields. Arm and capture objectives live, track players near each node in real time, and every action lands in the game report automatically.
Explore the hardwarePlayers see open events and remaining spots in real time, and book in seconds — no phone tag.
Scan the booking QR on any phone. Big buttons, high contrast, built for a muddy gate in the rain.
Run multiple games at once — one per field. Timer, teams, live scores and a downloadable after-action report for every match.
Invite marshals to run the day: scan players in, control games, and manage teams and rosters — each scoped to the events they staff.
Per event you decide: pay at the gate, a deposit, or the full amount up front.
Airsoft, paintball and laser tag, sport camps, teambuildings, city games — one platform for every kind of event on your terrain.
Dutch, French, English and German across your booking page, emails and the gate app.
Sell rental kits, consumables and packages alongside the event — managed from one place.
Add your fields, capacity and pricing. Open events on a calendar in minutes.
Share your booking page. Players reserve spots and pay the way you choose.
Scan the QR, mark them in, and let the player platform bring them back.
Five figures from your own books. It shows what the player base you already have is worth once sessions fill up, no-shows stop and gear sells itself in the checkout — and what Loadout costs to get there.
Open the full calculator, with the assumptions spelled out →
For a single terrain getting started.
For hardware-first terrains — no bookings.
For busy terrains that want it all.
For groups running multiple locations.
No. You choose per event: pay on site, a deposit, or the full amount online.