For airsoft field owners and event organisers
Airsoft booking system for your field and game days
Loadout is an airsoft booking system that connects online reservations, payments, rental gear and QR check-in. Players book their places before game day. Your team arrives with a roster, payment status and the equipment they need to prepare.
Online airsoft event booking, from the first place to the last
Publish your game days with a date, price and player capacity. Players choose an event, see the places available and reserve online. Booking details stay together, so your staff can check the day's roster without piecing it together from messages and spreadsheets.
Payments that fit each event
Choose payment at the gate, a deposit or full payment when booking. Track what has been paid and what remains due alongside the booking. Automatic confirmations and reminders give players the details they need before arriving.
Rental equipment with the booking
Players can add rental gear when reserving a place. Your crew sees equipment requirements with the event's bookings, helping them prepare for players who bring their own kit and those who need to rent it.
Airsoft field management beyond the booking form
Scan booking QR codes with a phone at the gate. Operators keep an overview of attendance and payments, while marshals have their own view for check-in and games. The booking roster becomes the starting point for running the day.
Loadout also supports teams, game timers and live scores. Players keep profiles with XP, badges, friends and leaderboards. If you use compatible IWG Industries objective nodes, you can connect physical objectives to live games as well.
How a game day works with Loadout
- Set up your field. Add your terrain and publish events with capacity, prices, rental options and your preferred payment setup.
- Share your booking page. Link to it from your website and social channels so players can reserve a place and receive their confirmation.
- Check players in. Open the roster, scan booking QR codes and check outstanding payments before players head to the briefing.
Choosing booking software for an airsoft field
A calendar alone may be enough for a simple reservation. For an airsoft game day, check whether your software also handles player capacity, rental equipment, payment choices and the people working at the gate. Try a booking as a player, then consider what your marshals need to see on a busy morning.
Compare Loadout plans and pricing for the features your field needs. You can also use the ROI calculator to explore costs and potential returns using your own attendance figures and assumptions.
Questions about airsoft booking software
Can I use Loadout with my existing website?
Yes. Link from your website to your Loadout booking page. Players follow that link to see your events and make a booking.
Can players pay on arrival instead of online?
Yes. You choose the payment setup per event: at the gate, a deposit, or full payment when booking. That lets you use different arrangements for different game days.
Is it only for airsoft?
No. Loadout also supports paintball, laser tag and other group activities. Fields offering more than one activity can manage them in the same platform.
Which languages can players use?
The player experience supports English, Dutch, French and German, including booking and emails. This guide is in English.
Do I need smart props to use the booking system?
No. Online bookings, rental gear and check-in work without connected props. Compatible hardware is an option for fields that want physical objectives in live games.